Caredact for children's homes
Use AI in a children's home without a child's data ever leaving it.
Daily logs, incident reports, key-work sessions, placement plans, letters to schools and social workers. A residential home writes about the same children every day, and every line contains something that identifies them.
Caredact takes the identifying details out before the text reaches the AI, lets the writer check what was found, and puts the details back in the finished document. The AI helps with the writing. It never learns who the child is.
14-day trial. No card. Data stays in the UK.
What is in your records
The identifiers Caredact removes before the AI sees a word.
Each one becomes a labelled placeholder such as [PERSON_1] or [NHS_NUMBER_1]. The writer sees every detection highlighted before anything is sent.
- Names and nicknamesthe child, siblings, birth family, foster carers, staff
- Ofsted URNthe home’s registration number
- Looked-after-child referenceslocal authority and placement reference numbers
- Schools and collegesnamed settings, year groups, named teachers
- NHS numbers and health detailsCAMHS references, medication names, GP practices
- Addresses and contact detailsthe home, family addresses, contact numbers
- Dates of birth and agesand dates that pin down an incident
Where it fits
Three jobs it does on day one.
- 1
Turning a shift handover into a daily log
Paste the rough notes. The names, the school and the placement reference become placeholders, the AI tidies the log into the format your home uses, and you export it with the details restored.
- 2
Writing an incident report that holds up
Describe what happened in your own words. The AI structures it, keeps it factual, and never sees who was involved. The report you file has the real names; the AI had none of them.
- 3
Letters to schools, social workers and IROs
Draft correspondence about a young person without pasting their identity into a chatbot. Review the detections, send the safe version, restore on export.
For your regulator and your DPO
What you can show an inspector.
- A log of every action: who anonymised what, when, and what was sent.
- A review step before anything leaves the home, so the writer stays responsible.
- A Data Processing Agreement signed with you, not a consumer terms page.
- Processing and storage in the UK, with the placeholder map deleted when the document is finished.
Does this replace our recording system?
No. Caredact sits before the AI, not before your case management system. You paste text in, work with the AI, and export the finished document to file wherever you file it today.
What if a child is referred to by a nickname or initials?
The detection combines rules with a learned model that picks up names in context, including nicknames and initials, and you see every detection highlighted before anything is sent. Anything it misses you can mark by hand.
Can the registered manager see what staff are doing?
On the Provider plan, an admin panel and a full audit trail show what was anonymised, by whom and when. That is the evidence an inspector or the ICO would ask for.
The right plan
Provider.
One subscription covers up to 30 staff across the home, with the admin panel and audit trail a registered manager needs. Every plan starts with a 14-day free trial and no card.
See pricingGive your team AI they are allowed to use.
14-day free trial. No card. Set up in minutes.