Guides and templates
Using AI safely in care, without the jargon.
What the law and the regulators actually say, quoted from the source, and what to do about it. Written for registered managers, nominated individuals, DPOs and practitioners.
Free templates
Editable Word files. No sign-up.
AI acceptable use policy template for care providers
A free, editable AI acceptable use policy for UK care providers, built around CQC’s May 2026 AI principles. Download it as a Word file.
Free Word download
DPIA template for AI in social care
A free DPIA template pre-filled for care providers using AI to write notes and reports, following the ICO’s seven steps. Download it as a Word file.
Free Word download
Guides
ChatGPT and social work case notes: is it a GDPR breach?
What happens to a case note pasted into ChatGPT, why it is a data protection problem for UK care providers, what BASW, CQC and Ofsted say, and what to do instead.
8 minute read
How to anonymise case notes before using AI
A practical guide for care teams: what counts as identifying, the manual checklist, why it fails, what the ICO says about pseudonymisation, and how to do it reliably.
9 minute read
AI in social care: what the ICO, CQC and Ofsted actually expect
What the ICO, CQC, Ofsted, the DfE and BASW have actually said about care providers using AI, quoted from the sources, and what a defensible setup looks like.
10 minute read
Caredact, Magic Notes and SpeakCase: three different jobs
An honest comparison of three AI tools used in UK social care: what each does, who buys it, what it costs, and whether personal data reaches the AI.
6 minute read
How to write care notes, with examples
What a good care note contains, the words to avoid, worked before-and-after examples, and how to tidy notes with AI without sharing personal data.
9 minute read
CQC compliance software: what it covers, and the gap around staff AI use
What compliance platforms like QCS and Radar Healthcare cover, what CQC expects around AI, and the risk none of them see: staff pasting notes into ChatGPT.
8 minute read
How to write a social work report, with examples
Structure, evidence and analysis for social work reports: court and section 7, placement and assessment reports, with worked examples and the AI rules.
10 minute read